Privacy & Data Security Policy

Exact Business Group

Effective Date: 1/1/2026

Last Updated:1/1/2026

Exact Business Group (“Exact Business Group,” “we,” “our,” or “us”) is committed to protecting the privacy, confidentiality, and security of information entrusted to us by clients, prospective clients, and website visitors. This Privacy & Data Security Policy explains how information is collected, used, stored, and protected in connection with our website and professional services. Exact Business Group is a registered alternate name of Exact Bookkeepers, LLC, a New Jersey limited liability company."

Exact Business Group provides accounting, bookkeeping, and related professional services. We do not sell products online and do not process customer payments directly through our website.

Information We Collect

We collect information only as necessary to operate our business, provide services, and meet legal and professional obligations. Information you may voluntarily provide includes your name, email address, phone number, business name, and information submitted through contact forms, email communications, scheduling tools, consultations, or during client onboarding and service delivery.

When you visit our website, we may also collect limited technical information such as IP address, browser type, device type, pages viewed, and time spent on the site. This information is used for basic analytics, website functionality, and security monitoring.

How We Use Information

Information collected may be used to respond to inquiries, provide accounting and bookkeeping services, communicate regarding services or administrative matters, improve internal operations and website performance, and comply with applicable laws, regulations, and professional standards. We do not sell or rent personal information.

No Direct Online Transactions

Exact Business Group does not collect payment card information or conduct financial transactions directly through its website. Any billing or payment activity occurs through secure, third-party platforms and off-website channels consistent with professional accounting practices.

Third-Party Service Providers

We use reputable third-party service providers to support business operations, client services, marketing, and internal management. These providers may include accounting and financial software platforms such as QuickBooks, payment processing platforms such as Stripe, project management and collaboration tools such as ClickUp, and marketing, advertising, and analytics platforms such as Google and Meta (Facebook).

These third-party providers may process or store information solely to perform services related to our business and operate under their own privacy and security policies. Exact Business Group, LLC does not control and is not responsible for the independent privacy practices or security measures of third-party platforms.

Payment Processing Platforms

When third-party payment processors such as Stripe are used for invoicing or billing, all payment transactions are handled directly by the payment provider. Exact Business Group does not store full payment card details and does not control payment processing systems. All payment activity is governed by the terms and privacy policies of the applicable payment processor.

Marketing and Advertising Platforms

We may use third-party marketing, advertising, and analytics platforms, including Google and Meta (Facebook), to promote our services and analyze marketing performance. These platforms may use cookies, pixels, or similar technologies to collect information about website usage or interactions with advertisements. Any such data collection is governed by the third party’s own privacy policies. Exact Business Group does not authorize third parties to use personal information for purposes unrelated to our business.

Data Sharing Limitations

Information is shared with third-party service providers only as necessary to operate our business or provide services. We do not permit third parties to use client or personal information for their own independent marketing or commercial purposes. Information may also be disclosed if required by law, regulation, or legal process.

Data Security and Confidentiality

We maintain administrative, technical, and organizational safeguards designed to protect information from unauthorized access, disclosure, alteration, or destruction. Security measures include secure password-protected systems, role-based access controls, use of industry-standard accounting and document management platforms, secure file storage and transmission practices, and monitoring for unauthorized access or suspicious activity. Client information is treated as confidential and handled in accordance with professional accounting standards and applicable law.

Data Retention

Information is retained only for as long as necessary to provide services, meet legal, regulatory, and professional record-keeping requirements, or resolve disputes. When information is no longer required, it is securely deleted or destroyed.

Cookies and Tracking Technologies

Our website may use basic cookies or similar technologies to support functionality and analytics. These technologies do not collect sensitive personal information. You may disable cookies through your browser settings if desired.

Your Rights and Choices

Depending on applicable law, you may request access to your personal information, request corrections to inaccurate information, or request deletion of information, subject to legal and professional obligations.

Children’s Privacy

Our website and services are intended for business use and are not directed to children under the age of 13. We do not knowingly collect information from children.

New Jersey Compliance

Exact Business Group operates in compliance with applicable New Jersey and United States privacy and data protection laws. We maintain reasonable security procedures appropriate to the nature of the information handled by a professional services firm.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the content or privacy practices of those sites and encourage visitors to review their policies separately.

Policy Updates

This Privacy and Data Security Policy may be updated from time to time. Any changes will be posted on this page with an updated effective date.

Contact Information

If you have questions about this Privacy and Data Security Policy or our data practices, please contact Exact Business Group through our website at

https://exactbusinessgroup.com

or by email at privacy [at] exactusinessgroup [dot] com. Our business address is listed on our website.